Montro

Apollo Sales Tool & GDPR Governance

Apollo processes contact data belonging to people who have never heard of your organisation. Connect Apollo to Montro to see who on your team has access to that data - and govern it before your DPO asks why it is not in your GDPR inventory.

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01GDPR

GDPR

Apollo and GDPR - prospect data is still personal data

Apollo enriches and surfaces contact data - email addresses, phone numbers, job titles, employer information - belonging to individuals who have not directly given your organisation their data. That is still personal data under GDPR. Your organisation's lawful basis for processing it is typically legitimate interests, requiring a documented balancing test. Apollo must appear in your Article 30 record of processing activities, and a Data Processing Agreement with Apollo must be in place.

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02EU AI Act

EU AI Act

Apollo and the EU AI Act - intent signals are AI decisions

Apollo uses AI to generate buying intent signals, score leads, and surface contact recommendations - outputs that directly influence which prospects your sales team contacts and in what sequence. These are AI-driven decisions with real-world consequences for the individuals being scored. If your organisation uses Apollo's AI features, deployer obligations apply under the EU AI Act. Montro surfaces Apollo in your governed inventory so those features are documented.

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03NIS2

NIS2

Apollo and NIS2 - sales tools are ICT supply chain

Apollo is a business-critical ICT service for organisations where outbound sales is a core function. NIS2 Article 21(3)(d) requires organisations to document and assess the cybersecurity of direct ICT suppliers - and Apollo, as a platform processing significant volumes of contact data and supporting commercial operations, qualifies. Connecting Apollo to Montro brings it into your governed application inventory and supply chain security posture.

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04ISO 27001

ISO 27001

Apollo and ISO 27001 - third-party data access needs its own controls

ISO 27001 requires documented access control policies (A.5.15, A.5.16) and a complete asset inventory (A.5.9). Apollo - holding enriched third-party contact data and accessed by sales staff outside standard IT provisioning - is exactly the kind of application that falls through the gap between IT's asset register and revenue operations' tool stack. Montro imports Apollo user data so the gap is closed.

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Discovery

What Montro discovers from Apollo

Apollo sits in a compliance blind spot in most organisations - used by sales and business development teams, funded through expense claims rather than procurement, and rarely visible to IT, legal, or the DPO. Montro imports Apollo user and licence records so the platform appears in your governed inventory alongside every other application that matters for compliance.

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Sales team access visibility

Montro imports every Apollo user account in your organisation - including SDRs, account executives, and business development staff whose tool access is often managed by revenue operations rather than IT. Apollo users are frequently onboarded and offboarded outside standard IT provisioning processes, making them easy to miss in access reviews.

Prospect data access governance

Apollo processes personal data belonging to third-party contacts - names, email addresses, phone numbers, employer information - without those individuals' direct knowledge. Understanding who in your organisation has access to that data, and on what basis, is a GDPR question your DPO needs to be able to answer. Montro surfaces Apollo access so it can be assessed and documented.

Licence allocation and spend visibility

Apollo subscriptions frequently grow seat by seat as new hires join revenue teams, often without central oversight. Montro imports Apollo licence records alongside subscription data, giving IT and finance visibility into how many seats are active, who holds them, and whether your Apollo spend reflects your actual go-to-market headcount rather than accumulated growth.

Offboarding coverage for revenue tools

Sales tools are among the most commonly missed applications in offboarding processes - they are not in the IT asset register, not connected to the identity provider, and not on the standard leavers checklist. A departed sales rep retaining Apollo access retains access to your prospect data and sequencing tools. Montro keeps Apollo visible so that gap is closed.

Technical details

Authentication Method


Apollo authenticates through Apollo's OAuth authorisation flow. Users sign in using their Apollo credentials or a supported sign-in provider - Google, Microsoft, or Apple - and grant Montro access by reviewing and accepting the requested permissions. 


How to Connect:


  1. Navigate to Integrations in your Montro dashboard.
  2. Select Apollo from the integrations catalogue and click Connect.
  3. Click Connect to begin the Apollo authentication flow.
  4. Sign in using your Apollo credentials, or authenticate via Google, Microsoft, or Apple.
  5. Review the requested permissions and click Continue to authorise the connection.
  6. Montro establishes the connection and begins synchronising Apollo account data.
  7. User records are imported into the Users module.
  8. Licence and subscription information is synchronised into Subscriptions.
  9. Review imported Apollo users and licences within Montro.


Data Synced

Users Module

Apollo user identities, including email addresses and account access information.

Subscriptions Module

Apollo licence records, subscription ownership, and seat allocation information.


Data Residency


Apollo data imported into Montro is stored on AWS Frankfurt (eu-central-1), within the European Union. No customer data is transferred outside the EU. Data residency terms are specified in Montro's Data Processing Agreement.


Sync Frequency


Data can be synchronised manually at any time after the initial connection, with no limit on the number of manual syncs. Montro also provides an automatic sync option - when enabled, the platform synchronises data once every night to keep information current.


Permission Scope


Montro connects to Apollo for user and seat synchronisation only. The integration imports the accounts of people who use Apollo within your organisation - names, email addresses, and account access information. Apollo contact data, prospect records, sequences, email content, and sales activity information are not accessed or synchronised at any point.


EU Data Storage


Montro's infrastructure runs exclusively on AWS eu-central-1 (Frankfurt), governed by Irish and EU law. There is no FISA 702 exposure and no Schrems II ambiguity. Your data is never replicated outside the EU without your explicit, documented consent. EU data residency is not a configuration option, it is the architecture.

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Apps commonly used with Apollo

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Project & Knowledge Management

Confluence Data Governance & Access Compliance

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Ankur Arora

Ankur Arora

Co-founder

Fifteen years of enterprise digital transformation across telecoms, media, consumer goods, and agriculture - and a front-row seat to AI adoption outpacing governance at every organisation he worked in. He built Montro so the next firm doesn't have to learn that lesson the hard way.